People & Culture Ops Specialist III

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the institute's overall mission.

The People & Culture Ops Specialist III plays a key role in advancing operational excellence and aligning people initiatives with organizational goals. Building on prior experience, this role involves greater ownership of processes, data analysis, and cross-functional projects. The ideal candidate is proactive, detail-oriented, and focused on fostering a collaborative and inclusive workplace while improving operational efficiency.

At the Allen Institute, we believe that science is for everyone - and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

In partnership with others, manage all aspects of survey life-cycle
Drive the implementation and improvement of HR processes, ensuring compliance, accuracy, and alignment with goals
Manage onboarding and offboarding for visiting scientists and temporary collaborators, with a focus on improving experiences
Collect, analyze, and interpret data related to team performance and engagement, providing recommendations for action
Enhance internal communications to support clarity, consistency, and engagement across teams
Research and recommend industry best practices to improve people operations processes and employee experiences
Coordinate and facilitate meetings, workshops, and training sessions, ensuring effective preparation and follow-up
Provide high-level scheduling and administrative support to the VP of People & Culture, including managing priorities and meeting logistics

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

Bachelor's degree in Human Resources, Business Administration, or a related field; or an equivalent combination of education and experience
Minimum of 2-3 years of experience in HR, operations, or program/project support roles
Demonstrated ability to manage schedules, coordinate projects, and prioritize effectively
Strong communication and analytical skills, with a keen eye for detail
Proficiency in MS Office 365 tools, including PowerPoint, Teams, SharePoint, Excel, and Lists
Familiarity with systems and processes related to recruiting, onboarding, and employee lifecycle management

Preferred Education and Experience

4+ years of experience in HR or related roles, with demonstrated growth in responsibility
Proven ability to build relationships and collaborate across teams and stakeholders
Experience in driving process improvements or implementing change management efforts
A strategic mindset, with the ability to recommend and implement practical solutions

Physical Demands

Occasional lifting up to 30 pounds
Fine motor movements in fingers/hands to operate computers and other office equipment

Type/Expected Hours of Work

This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Annualized Salary Range

$90,900 - $123,640*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities

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People & Culture Ops Specialist III