Position name: BUYER OF PROD AND MAINTENANCE SERVICES PURCHASE PURCHASES OF GOODS & EQUIPMENT
status: RESIDENT
Workplace: Luanda, Angola
Activities
1. To promote safety culture within the project and within her/his activities. Lead by exemplarity to have the team members and colleagues adhering
and contributing. To adopt & demonstrate an exemplary behavior with regards to HSEQ rules and requirements. To participate and to promote
Safety and Quality culture program (FOCUS). To ensure safe workplaces.
2. To ensure that safe and ethic working practices are carried out within the activities that she/he is managing or interfacing with. To guarantee the
compliance on his/her activities.
3. To ensure that state of the art, TEPA referential and local rules/laws are complied with and captured in all contractual requirements.
4. To work by anticipation. To assess and to identify risks for the PBF activities and manage associated mitigation actions at his/her level.
5. With the spirit of One TotalEnergies values, to establish and manage her/his activities motivating her/his counterparts and to work diligently to
meet the targets of the Projects.
6. To promote digitalization and innovation as far as compatible with good enough approach for all activities. To seek optimization and savings all
along the different phases of the project. To focus on costs without impairing QHSE objectives.
7. To promote cost culture among the team.
8. To promote a LEAN approach and visual management.
9. Update the Procurement Plan timely for his/her files concerned; Help to prioritize the contracting workload of his/her team; Contribute on
reporting of Key Performance Indicators on his/her contracting, services, purchases activities; Know (follow, analyze, etc..) his/her market(s) with
the support of MPM Market Intelligence team; Proactively build and maintain relationship with Technical Entities (work in Duet) and suppliers in
order to establish and maintain a highly effective service.
10. Prepare and conduct Duet/ Triplet meetings to ensure efficiency of Duets/Triplets process; Ensure that all insurance, tax, legal and compliance
issues of company assets and personnel are dealt with Use TEPA and TOTALENERGIES Group frame agreements and frame contracts; Identify Best
Practices and submit it to the PMEPT Head of Services; Participate to and promote activities, projects, actions launched for the improvement of
the Supply Chain Process; Update the Suppliers and Contracts management tools and use e-sourcing tool whenever possible.
11. Report his/her activity to the Head of Services and LIFEX Project Controls
12. Report his/her Savings achieved to MPM entity Mentor other Buyers of his/her team.
13. Conduct the Services purchase/ Purchases of goods & equipment and Contracts / PO award process in accordance with affiliate procedures,
applicable laws and applicable contracts in respect of the strategy validated (call for tender (CFT), single source, extension...) and where applicable.
14. Prepare the strategy (bidders list, planning, scope, CFT criteria...) with Technical Entity, CATMAN and/or Contracts Committee; Launch the
publication of the CFT in the Jornal de Angola and in TEPA's intranet; Finalize the bidders list Request for Partners approval and issue a request
for Concessionaire approval of the bidder list and other required documents; Consolidate the consistency of the CFT documents and prepare CFT
file according to the applicable rules and procedures; Analyze all Purchase Requisitions (PR) expressed by Métier Partners to ensure that adequate
material specification (to finalize S.O.W), budget authorizations and relative cost centers have been provided; - Group requisitions to reduce
process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid; Answer to tenderers' requests for
clarification; Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions; Organize and
lead negotiations with suppliers associated with award and performance of POs;
15. Follow up of Partners and Concessionnaire approvals; Issue CFT documents to suppliers approved on the bidders list; Liaise with bidders prior to
CFT closing date Be the focus point for the CFT process; Whenever necessary launch Supplier/Contractor Qualification (including Due Diligence)
process and ensure finalization before the award Conduct the contractual and commercial bid analysis and negotiations in line with the CFT
evaluation tables and strategy.
16. Elaborate the Recommendation to award (RTA) and get it approved as per the internal Delegation of Authority (DoA), by the CATMAN, the
Contract Committee and/or other Boards as applicable; Prepare presentations and participate in Contracts Committee for his/her own files;
Request for RTA Partners and CONCESSIONAIRE approvals and follow/register approvals received; Establish the final contract or service, Purchase
PO and submit it for signature in compliance with DoA and ACT procedures; Insert the contract (and all other requested documentation) in SAC
or in any other tool specified by the CONCESSIONAIRE; Ensure correct and complete handover of contracts to all Technical Entities concerned;
Ensure the follow-up of purchase orders until complete reception and payment; Ensure rapid and correct validation of PO's; Ensure reception of
acknowledgement of receipt for PO's from suppliers; Ensure Suppliers' deliveries on time; Follow-up of goods receipt until affiliate's central
warehouse; Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors; Clarify discrepancies between
material received and orders, if any with suppliers; Ensure the update of the suppliers database and the input of all purchase data in SAP;
17. The Service holder ensures proper management and anticipation in the activities of contract management of his/her files
18. Monitor the status of contracts and long term POs under his/her stewardship by anticipating renewals and contracting strategy needs; Ensure
the launch of contract/PO renewals and amendments whenever relevant and necessary to ensure continuity of the operations; Ensure the
settlement of claims and lawsuits with Contractors with the support of Legal, Insurance or Tax Entities; Fill up ACT Contracts databases (Agora,
SAP, WorkFlows) timely with the progress of the activity; Launch and participate in the periodic assessment of strategic suppliers during contract
execution and Contracts closure reports in liaison with the Technical Entity Ensure correct Contracts handovers to contracts users; Ensure
Contracts archives filling at conclusion of the contract award process with ACT/MPM and ACT/DTC (for contracts above 10M USD).
19. The Service holder ensures the Compliance of the Services activities
20. Ensure that company's Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to Ethics and
transparency. If necessary, ensure Suppliers/Contractors Qualification (including Due Diligence) process is launched and finalized before awarding
a contract or PO; Ensure the use of the contracting documents and procedures to comply with the standards of the company and the agreements
with the Partners; Ensure the application of TEPA's General Terms and Conditions for Services/ Purchase or the use of "localized" TGP standard
contracts, especially as it concerns complex, high value, high risk equipments.
21. Ensure the good administration and filing of all the contracting documents and ensure that all approvals, justifications, circulation forms etc... are
filed in line with the applicable procedures and meet audit requirements in order to minimize any potential Partner/Authorities audit claims or
court actions.
Context and environment
PBF is the brownfield project division of TEPA and benefits of a matrix organization.
The Service holder works in a complex and multidisciplinary environment involving many stakeholders (Insurance, Legal, Concessionaire,
Partners, Head Office, Technical Entities, Finance, HSE, Suppliers and Compliance). The Service holder establishes and participates to the
optimization of the economic performance of the operations conducted in the affiliate by establishing, monitoring and updating his/her
services contracts to be, at all times in line with company rules, applicable laws and applicable contracts standards and requirements. Due to
the significant financial and compliance
exposure associated with the Supply Chain process, the Service holder shall ensure strict adherence to Company rules and Code of Conduct.
The Service holder is expected to pay special attention to local regulations when placing orders in an international and local content
environment and to have good knowledge of the company's operations, group activities, petroleum industry equipment's, specifications,
manufacturers, operations and certifications requirements. The senior buyer mentors Buyers and Graduate buyers.
Lack or untimely delivery of goods or services whatever its value may have important production and financial consequences.
Accountabilities
The Service holder contributes to the Services, Purchases and Contracting processes and liaises with various stakeholders to ensure operational
objectives are met and proper communication on his/her activity.
Manage the contracting and purchasing processes delivering best quality in time and at the optimal cost for the affiliate; Participate in the
improvement of contracting and purchasing practices; Mentor members of his/her team; Successfully prepare, negotiate and administer a broad range
of complex, technical and high value/risk contracts/services/ purchases PO.
Ensure Technical Entities' requirements satisfaction to avoid any shortages of services/ equipment; Use of TEPA's and TOTALENERGIES Group
contractual terms; Ensure competition and transparency in all contracting processes.
Qualifications/Experience required
• Qualification and background Diploma: Bac + 4 or recognized/certified experience equivalence.
• Proven experience in procurement, with a focus on both services and materials.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Advanced level in Contracts technical Competencies required.
• Intermediate Purchasing competencies required.
• Basic Stocks Management & Transit competencies required
• C&P tools advanced certification required (SAP, JUPITER, AGORA, SEQUANA) and Microsoft Office.
• International Experience Requirement: Recommended.
• Professional experience: 5-8 years in within Services purchase/ Purchases of goods & equipment and Contracts in the O&G industry.
• Personal Abilities: Basic Management, Advanced Human Relations, Problem Solving and Planning, with ability to organize, coordinate and
control.
• Professional skills: negotiation, writing, languages.
• Knowledge of contract law and procurement best practices is a plus.
Key Competencies:
• High degree of autonomy and initiative
• Strong organizational and time management skills
• Results-oriented with a focus on continuous improvement
• Excellent interpersonal and stakeholder management abilities
