Our client,a commercial contractor located in Hinsdale, is seeking an Accounts Payable Administrator. Experience in the construction industry is preferred.
TheAccounts Payable Administratormust be a motivated, dependable, self-starter who is able to multi-task.
Primary Duties and Responsibilities
- Reception and telephone answering, routing inbound calls and handling all incoming/outgoing mail and packages to recipients.
- Accounts Payable, including:
- Vendor invoices, payables and checks on the prescribed schedule for vendors and suppliers for both the field and warehouse supply items.
- Entering information into QuickBooks
- Mailing checks when approved and signed by management.
- Producing reports for jobs, and distributing to PMs; verification of payments.
- Managing/maintaining employee apparel, including office equipment assets - servicing, leases, etc.
- Manage Invitations to Bid and uploading drawings into files as requested.
- Scanning files and filing the accounting file package fully onto the server for easy retrieval by others.
- Execution of formal Bid proposals with templates and handwritten proposals for review and approval.
- Be a back-up to other office Administrators have the capability to fill in when workload demands.
- Handle candidate applications and screen for appropriate qualifications. Maintain confidential employee personnel files, including handling maintenance of physicals; coordinate with the Safety Manager as needed to maintain up to date employee records and files for regulatory reporting.
Knowledge, Skills, and Abilities- Excellent organization skills are required to organize and stay on schedule of daily work.
- Excellent telephone and personal verbal and written communication skills are required.
- Position requires a high degree of confidentiality.
- Proficiency in common MS Office applications such as Word and Excel.
- Proficiency in QuickBooks.
QualificationsWork Experience: 2+ years' experience in office administration, coordination, or similar work is required; contracting industry experience is highly preferred.
Our client provides a great working environment and a full line of competitive benefits including medical, dental, life, 401(k), and personal time.
We are committed to creating a diverse environment and are proud to provide equal employment opportunities in all employment practices. We will honor your experiences, perspectives, and unique identity.
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