Job Description:
We are seeking a highly organized, technically proficient, and proactive Technical Executive Assistant to support the Site Head of a fast-paced manufacturing facility. This role is ideal for someone who thrives in operational environments and can seamlessly blend administrative excellence with technical execution.
Responsibilities:
- Meeting & Calendar Management
- Plan, schedule, and coordinate internal and external meetings.
- Prepare agendas, take minutes, and track follow-ups.
- Anticipate scheduling conflicts and proactively resolve them.
- Communication & Reporting
- Draft clear, concise, and professional communications for site-wide distribution.
- Prepare executive summaries, dashboards, and weekly updates.
- Maintain confidentiality and accuracy in all correspondence.
- Action Tracking & Follow-Up
- Maintain a live action tracker for site initiatives, audits, and daily operations.
- Ensure timely follow-up and closure of key deliverables.
- Presentation & Documentation Support
- Create visually compelling PowerPoint presentations for leadership reviews, KPIs, and project updates.
- Assist in preparing technical documentation, and training materials.
- Operational & Technical Support
- Analyze production or performance data and generate insights.
- Support automation of repetitive tasks using Excel, macros, or digital tools.
- Collaborate with cross-functional teams to streamline workflows.
Qualifications:
- Bachelor’s degree in engineering, Business Administration, or related field.
- 3+ years of experience in a manufacturing or industrial environment.
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Experience with tools like SAP, Power BI, or project management platforms is a plus.
- Excellent written and verbal communication skills.
- High attention to detail, discretion, and a proactive mindset.
