About the Role:Join the Innovation Management team at Janelia, where we ensure timely, broad dissemination of scientific discoveries through open science, intellectual property, and licensing. This role supports the documentation, tracking, and execution of agreements, invention disclosures, and IP records, helping bring Janelia technologies to the public efficiently and responsibly.
What We Provide:- Opportunity to manage impactful research outputs at a world-class scientific institute.
- Competitive compensation with 10% employer retirement contribution, $10K annual education reimbursement, and professional development support.
- Comprehensive health and wellness benefits.
- On-site amenities including gyms, dining options, social spaces, and shuttle transportation.
- Hybrid work schedule with 3 days onsite and 2 days remote.
What You'll Do:- Track and manage agreements (e.g., MTAs, NDAs, licenses, collaborations, and options) and coordinate signatures and deadlines.
- Prepare MTAs and Research License Agreements.
- Maintain accurate records for invention disclosures, IP filings, and agreements using Sophia and internal databases.
- Coordinate with legal and finance teams on license execution, compliance, invoicing, revenue tracking, and royalty distributions.
- Prepare patent assignment documents and ensure documentation is complete and inventor signatures are secured.
- Generate reports on IP activity, financials, and compliance metrics.
- Provide guidance to Janelia researchers on innovation policies and procedures.
- Maintain the integrity of the Sophia database and train and assist others to use it.
- Track royalty income and determine revenue distribution.
- Track legal invoices and reimbursements from licensees and pay invoices.
- Support Director, Janelia Innovations and Open Science, with other administrative duties as needed.
What You Bring:- Bachelor's degree.
- 5+ years in tech transfer, legal support, or equivalent research administration role.
- Proficiency in MS Word, Excel, Outlook, and database platforms.
- Exceptional organizational, communication, and follow-through skills.
- Strong attention to detail; paralegal experience is a plus.
Physical Requirements: Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
Please Note: This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.
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